Purchase Order letter for buyer and seller Samples and format

Writing a letter for purchase of books , stationary supplies and response letter from seller to buyer.

1. Write a Purchase letter format-order for Books.

Ankit Dhiman
Purchase Manager
ABC Educational Supplies Pvt. Ltd.
123 Business Avenue
Delhi, 110001
ankit.dhiman@abcbooks.com
9876543210

Date: 02-Jan-2025

To,
Mr. Rahul Sharma
Global Book Distributors
Plot 45, Sector 18
Meerut, 201301

Subject: Purchase Order for Books

Dear Mr. Sharma,

I hope this letter finds you well. We are pleased to place a purchase order for the following books for educational institution, as per the details provided below:

Book TitleAuthor/PublisherQuantityPrice per UnitTotal Price
Introduction to Computer ScienceA.K. Jain / Tech Publishers50₹400₹20,000
Advanced MathematicsP.N. Gupta / ABC Press30₹550₹16,500
Modern English GrammarH.C. Verma / Scholarly Books20₹300₹12,000

The total amount for this order is ₹48,500, including applicable taxes and shipping charges. We kindly request that you process this order at your earliest convenience and deliver the books by February 10, 2025, to the following address:

Delivery Address:
ABC Educational Supplies Pvt. Ltd.
123 Business Avenue
Delhi, 110001

Please confirm the receipt of this order and provide an invoice for the same. Payment will be made upon receipt of the books in good condition, as per the terms previously agreed upon.

If you need any further information, feel free to contact me at ankit.dhiman@abcbooks.com or call me at 9876543210. We look forward to receiving the books promptly.

Thank you for your cooperation.

Yours sincerely,
Ankit Dhiman
Purchase Manager


2. Write a Business order letter-Purchase to the order stationary supplies.

Tushar Kumar
Kumar Enterprises
Sector 45, Main Road
Hapour Road, Meerut
Tushar.kumar@gmail.com
8541526398

Date: January 17, 2025

The Sales Manager
XYZ Stationery Supplies
Plot No. 25, Industrial Area
New Delhi 110001

Subject: Order for Stationery Supplies

Dear Sir/Madam,

I hope this letter finds you well. We are pleased to place an order for stationery supplies for our office, Kumar Enterprises. Kindly process our order as per the following list:

  1. A4 Size Paper (75 GSM) – 10 Reams
  2. Ballpoint Pens (Blue) – 50 Boxes
  3. Highlighters (Assorted Colors) – 20 Pieces
  4. Staplers (Medium) – 15 Units
  5. Notepads (Ruled, A5 Size) – 30 Units
  6. Paper Clips (Large, Box of 100) – 25 Boxes

Please ensure that the items are of good quality and are delivered to our office at the address mentioned above by 25-January-2025. Kindly send the invoice along with the delivery, and we will process the payment promptly upon receipt.

We look forward to your prompt confirmation of this order and timely delivery.

Thank you for your assistance.

Yours sincerely,
Tushar Kumar
Supply manager
Kumar Enterprises

3. Write a Sample order letter-Response to the order letter for the buyer’s.

XYZ Stationery Supplies
Plot No. 25, Sector
New Delhi 110001
Email: sales@xyzstationery.com
Phone: 9876543211

Date: January 18, 2025

Rohit Dhiman
Manager, Operations
ABC Enterprises
Shastri Nagar
Lucknow, Uttar Pradesh 226004

Subject: Confirmation of Your Stationery Supplies Order

Dear Mr. Dhiman,

Thank you for your recent order dated January 20, 2025. We are pleased to confirm that we have received your order for stationery supplies, and the items are being processed as per your request.

The details of the items ordered are as follows:

  1. A4 Size Paper (75 GSM) – 10 Reams
  2. Ballpoint Pens (Blue) – 50 Boxes
  3. Highlighters (Assorted Colors) – 20 Pieces
  4. Staplers (Medium) – 15 Units
  5. Notepads (Ruled, A5 Size) – 30 Units
  6. Paper Clips (Large, Box of 100) – 25 Boxes

We are pleased to inform you that the total cost of the order is ₹17,800, which is within your specified budget of ₹18,000. Your order will be shipped to your office address in Lucknow by January 28, 2025, well before your preferred delivery date.

Once the delivery has been made, the invoice will be sent along with the goods. Please feel free to reach out to us if you have any questions or need further assistance. We appreciate your business and look forward to serving you again in the future.

Thank you for choosing XYZ Stationery Supplies.

Yours sincerely,
Rohit Sharma
Sales Manager
XYZ Stationery Supplies

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