PAN Card Cancellation Request Letter Format with Samples

Writing a application for the surrender of PAN card by individuals, firms and partnership firms to the Income Tax Officer. Format and samples are provided below.

1. Write a Surrender PAN card letter format for Individuals.

Ravi Kumar
123, Shankar Vihar,
Meerut, Uttar Pradesh – 250001
ravikumar@gmail.com
9876543210
Date: 17th January 2025

To,
The Income Tax Officer
Income Tax Department
Meerut, Uttar Pradesh – 250002

Subject: Application for Surrender of PAN Card

Dear Sir/Madam,

I, Ravi Kumar, son of Vinod Kumar, residing at 123, Shankar Vihar, Meerut, Uttar Pradesh – 250001, wish to surrender my PAN card as I have been allotted multiple PANs. I would like to retain only one PAN and surrender the additional one to avoid any inconvenience in the future.

Below are the details of my PANs:

• PAN to be retained: AAAPK1234Z
• PAN to be surrendered: AABPK5678T

I request you to kindly process my application for the surrender of the additional PAN and update the records accordingly.

Please find enclosed the following documents for your reference:

1. Copy of PAN card to be retained
2. Copy of PAN card to be surrendered
3. Address proof (Aadhaar Card)
4. Identity proof (Passport)

I hope you will take the necessary steps at the earliest. Kindly acknowledge receipt of this application.

Thank you for your assistance.

Yours sincerely,
Ravi Kumar
(Signature)

2. Write a PAN card surrender letter format for firms.

XYZ Traders Pvt. Ltd.
123, A-Block, Connaught Place,
New Delhi – 110001
xyztraders@gmail.com
9876543210
Date: 14th January 2025

To,
The Income Tax Officer
Income Tax Department
New Delhi – 110002

Subject: Application for Surrender of PAN Card

Dear Sir/Madam,

We, XYZ Traders Pvt. Ltd., a private limited company registered under the Companies Act, 1956, having our office at 123, A-Block, Connaught Place, New Delhi – 110001, are writing to request the surrender of the PAN card allotted to us under the details mentioned below:

• Firm Name: XYZ Traders Pvt. Ltd.
• PAN to be retained: AABCX1234R
• PAN to be surrendered: AABCX5678T
• Firm Registration Number: U72200DL2008PTC182345

We request you to kindly process our application for the surrender of the additional PAN and update the records accordingly. We assure you that all tax-related filings and dues will continue under the PAN that we wish to retain.

Enclosed, please find the following documents for your reference:

1. Copy of PAN card to be retained
2. Copy of PAN card to be surrendered
3. Firm’s Registration Certificate
4. Address Proof (Utility Bill)
5. Identity Proof (Authorized Signatory’s Aadhar Card)

We hope for your prompt action on the same and look forward to your acknowledgment of this application.

Thank you for your cooperation.

Yours sincerely,
Rajesh Kumar
Director
XYZ Traders Pvt. Ltd.
(Signature)

3. Write a Sample letter for surrender of Pan card of Partnership firm.

ABC Traders
10, Moti Nagar,
Prayagraj – 110015
abctraders@gmail.com
9812345678
Date: 14th January 2025

To,
The Income Tax Officer
Income Tax Department
New Delhi – 110002

Subject: Application for Surrender of PAN Card

Dear Sir/Madam,

We, ABC Traders, a partnership firm registered under the Partnership Act, 1932, having our office at 10, Moti Nagar, New Delhi – 110015, are writing to request the surrender of the PAN card allotted to us under the details mentioned below:

• Firm Name: ABC Traders
• PAN to be retained: AABCX1234Q
• PAN to be surrendered: AABCX5678T
• Partnership Firm Registration Number: 12345678

We request you to kindly process our application for the surrender of the additional PAN and update the records accordingly. All tax-related filings and dues will continue under the PAN that we wish to retain.

Please find enclosed the following documents for your reference:

1. Copy of PAN card to be retained
2. Copy of PAN card to be surrendered
3. Partnership Deed
4. Address Proof (Electricity Bill)
5. Identity Proof (Authorized Signatory’s Aadhar Card)

We hope for your prompt action and look forward to your acknowledgment of this application.

Thank you for your cooperation.

Yours sincerely,
Ramesh Kumar
Partner
ABC Traders
(Signature)