Sample letters and format for Appointment letter and mail for Employee from Employer.
1. Write a Appointment letter for Employee.
To,
The Sales Manager
ITI Limited, Naini
ITI Limited, Naini, Mirzapur Road, Prayagraj,
Uttar Pradesh – 211010
Date: 1-Jan-2025
To,
Rahul Sharma
Transport Nagar, Meerut
PIN: 122002
Subject: Appointment Letter
Dear Rahul Sharma,
We are pleased to offer you the position of Software Developer at ITI Limited, Naini. We are confident that your skills and experience will be an asset to our team. Below are the details of your employment:
1. Position:
Your designation will be Software Developer.
2. Job Location:
Your job will be based at our office in Gurugram, Haryana and you may be required to travel as per the company’s needs.
3. Salary:
Your monthly salary will be 50000 This is inclusive of all allowances and deductions as applicable under company policy.
4. Joining Date:
Your expected joining date will be 1-Feb-2025 Kindly report to Reporting Manager’s Suresh Kumar on your first day.
5. Working Hours:
You are expected to work from 9:30 to 6:30 from Monday to Saturday, with breaks as per company norms.
6. Benefits:
You will be entitled to the following benefits:
- 15 days of annual leave
- Medical Insurance
- Provident Fund, Gratuity
7. Probation Period:
You will be on probation for a period of 3 months after which your performance will be reviewed, and your employment status will be confirmed, subject to satisfactory performance.
8. Termination:
Either party may terminate this employment with a notice period of 1 month or payment in lieu of notice, as per company policy.
We request you to kindly acknowledge your acceptance of this offer by signing and returning a copy of this letter.
We look forward to having you as a part of our team. Should you have any questions regarding this letter, please feel free to reach out to us.
Welcome to ITI Limited, Naini.
Sincerely,
Rahul Sharma
Software Developer
ITI Limited, Naini
Acceptance:
I, Rahul Sharma, accept the offer and agree to the terms and conditions outlined above.
Signature: __________________
Date: __________________
2. Write a Job Appointment letter.
Bajaj Hindusthan Sugar Ltd.
nd Floor, Sector 46, Near Huda City Centre,
Daurala, Meerut, Uttar Pradesh – 250221
Date: 11-Jan-2025
To,
Sunita Garg
House 5, Street 6
Hapur Road, Meerut,
Uttar Pradesh – 250002
Subject: Appointment Letter
Dear, Sunita Garg
We are pleased to inform you that you have been selected for the position of Computer operator at Bajaj Hindusthan Sugar Ltd. located at Daurala, Meerut. After careful consideration of your application and interview performance, we are confident that your skills and experience will contribute to the success of our organization.
Below are the details of your appointment:
1. Position: Computer operator
2. Department: IT Support
3. Location: Bajaj Hindusthan Sugar Ltd, 2nd Floor, Sector 46, Near Huda City Centre, Daurala, Meerut, PIN: 122018
4. Reporting To: Mr. Ravi Verma, IT Manager
5. Start Date: 1st February 2025
6. Salary: Your monthly salary will be ₹40000 payable on a monthly basis.
7. Working Hours: Working hours 9:00 AM to 6:00 PM, Monday to Friday
8. Probation Period: You will be on a probation period of 3 months after which your performance will be reviewed.
9. Other Benefits:
12 days of paid annual leave per year
7 days of casual leave per year
Sick leave as per company policy
10. Job Responsibilities: You are expected to perform the duties assigned to you, which include
Operating and maintaining computer systems
Managing daily data entry tasks
Ensuring smooth functioning of hardware and software
Handling system troubleshooting and providing technical support
Assisting in generating reports and maintaining records
Performing other administrative duties as required by the department
Please sign and return a copy of this letter, indicating your acceptance of the terms and conditions mentioned.
We are excited to have you join our team and look forward to working with you.
Best regards,
Sunita Garg
Computer Operator
Bajaj Hindusthan Sugar Ltd.
Employee Acceptance:
I, [Employee Name], accept the offer of employment and agree to the terms and conditions outlined in this appointment letter.
Employee Signature: __________________
Date: __________________
3. Write a letter Appointment order by mail.
Subject: Appointment Order for the Position of Computer Operator
Dear Ankit Dhiman
We are pleased to inform you that you have been selected for the position of Computer Operator at ITC Limited. Your application and interview performance have been reviewed, and we are confident that your skills and experience will be a great asset to our organization.
Below are the details of your appointment:
Position: Computer Operator
Department: IT Support
Location: Chandni Chowk, New Delhi, Uttar Pradesh – 250221
Reporting To: Rohit Kumar
Start Date: 1-Jan-2025
Salary: ₹450000 per month
Working Hours: 9:00 AM to 6:00 PM, Monday to Friday
Probation Period: 6 months
Benefits: Paid Leave,
You are required to sign and return a copy of this email to confirm your acceptance of the offer. We kindly ask you to complete the joining formalities and bring the necessary documents on your first day of work.
We are excited to have you on board and look forward to your contributions to the company. If you have any questions or require further details, feel free to reach out to us.
Once again, congratulations, and welcome to the team!
Best regards,
Ankit Dhiman
Computer Operator
ITC Limited
4528665223
Employee Acceptance:
I, [Employee’s Name], accept the offer of employment and agree to the terms and conditions outlined in the appointment order.
Employee Signature (If applicable): __________________
Date: __________________